Grant writing is a skill that requires careful planning and execution. For new grant writers, the journey often begins with an underestimation of the time and effort needed to craft a compelling proposal. Critical thinking skills can add layers of understanding to the process. At GrantWriterTeam, we understand that effective grant writing goes beyond good writing skills; it involves thorough preparation, collaboration, and attention to detail. We hope this article will help guide you through the essential, and sometimes overlooked, critical thinking strategies that ensure your proposals stand out. Embrace the process, and let’s focus on the following questions:
1. How Much Time Do I Need to Prepare?
This should always be the first question you ask. New grant writers often underestimate the time needed to prepare grant proposals. It’s crucial to start well before the deadline to allow time for literature review, data preparation, collaboration, and revisions. It’s wise to give yourself at least months for completion of the process. The Specific Aims page is particularly important, as it shapes your proposal and attracts reviewers’ attention.
In addition, be mindful of institutional deadlines. The final version of your grant application often needs to be submitted weeks before the funding agency’s deadline. With this in mind, ensure to account for any required approvals from your institution in advance.
2. How Closely Must I Follow Instructions?
This is an excellent question, and the answer is exactly what you think it is. Always follow the formatting and submission guidelines closely. Never use a generic format, as they vary between agencies and can change between application cycles. Pay close attention to page length, word limits, and document formatting. Even small errors in formatting can lead to automatic rejection or leave a poor impression on reviewers.
Carefully review the guidelines and requirements provided by the funding agency. Funders will always outline the purpose of the award, the type of projects they support, and the eligibility criteria. Before you begin your application, make sure that your project aligns with the agency’s goals to avoid disqualification or rejection.
Tip***If your application is not funded and resubmissions are allowed, rework your application to fit resubmission guidelines.
3. Should My Grant Application Be Easy to Read?
The answer to this question is a resounding yes. Grant reviewers read numerous applications, often without much compensation. Since they may not be experts in your specific field, it’s important to make your grant as clear and concise as possible. A poorly written application is likely to be set aside early in the review process.
To ensure clarity, write for a general audience and assume that reviewers lack specialized knowledge in your area. Use active voice and avoid excessive jargon. Only use abbreviations when necessary and avoid creating new ones. Italics and bold text can help emphasize key points but should be used sparingly. Starting paragraphs with clear topic sentences helps reviewers quickly grasp the main points, and organizing your grant with clear headings and subheadings will make it easier for reviewers to navigate.
The visual presentation of your grant also matters. A clean, well-organized layout with appropriate white space can make it more appealing to reviewers. Avoid large blocks of text, and use bold text carefully to highlight important points without disrupting the flow. Ensure figures, tables, and charts are easy to read, using appropriately sized fonts. Finally, carefully proofread your application to avoid typographical, spelling, and grammatical errors, as these can create a negative impression. Having someone else review your grant before submission can help catch mistakes you might have missed.
4. How Often Should I apply and Reapply?
The answer to this question lies in building relationship with funders. Seasoned, successful grant writers are persistence in applying, even when they already have funding, or have been previously denied. They know the only way to guarantee no funding is to stop submitting applications. In addition, they also know the importance of reaching out to funders to try and build a working relationship is the best course of action. It’s advisable to submit at least one major grant per year and capitalize on any momentum from published research by applying for new funding.
Grant writing is a skill that improves with practice, much like other professional abilities. Continual writing and revising, along with feedback from mentors, peers, and funders will lead to better grant applications. Consider becoming a grant reviewer to further develop this skill.
The Wrap Up
In conclusion, successful grant writing requires careful planning, attention to detail, and persistence. Starting the process early allows ample time for preparation, collaboration, and revisions. Following the specific guidelines of each funding agency is essential, as is ensuring that your grant is clear, concise, and visually appealing for reviewers. Persistence is key—continue applying, even if initially unsuccessful, and view each submission as an opportunity to refine your skills. With practice, feedback, and patience, you can significantly improve your chances of securing funding for your projects.
About GrantWriterTeam
Are you a nonprofit or small business in need of some help? If you are searching for grants but are feeling overwhelmed, hiring a grant writer may be the perfect option for your cause. Grant writers thoughtfully grant opportunities and consider the pros and cons of applying and the chance of success. Consider your writer an extension of your organization. Your grant-seeking success is our priority at GrantWriterTeam.
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